Volunteer Agreement and Code of Conduct

Working with the Greyhounds is a rewarding experience.  We have a variety of events that require volunteers such as when new dogs arrive from the racetrack.

Team Greyhound Volunteer Program Agreement

These are our detailed policies regarding volunteers at Team Greyhound Adoption of Ohio, Inc. (Team Greyhound). These policies cover the definition of a volunteer, confidentiality, copyright issues, when additional screening is necessary during the Volunteer Application process, inappropriate communications, when volunteers can represent Team Greyhound, online safety, ending your role as a volunteer with the Program and dismissal of a volunteer.

Purpose of Volunteer Policies

These policies are written to provide overall guidance and direction to staff and volunteers engaged in volunteer involvement and management efforts. These policies do not constitute, either implicitly or explicitly, a binding contractual or personnel agreement. Team Greyhound. reserves the exclusive right to change any of these policies at any time and to expect adherence to the changed policy. Changes to or exceptions from these policies may only be granted by the Volunteer Program Committee, and must be obtained in advance and in writing. Areas not specifically covered by these policies shall be determined by the Volunteer Program Committee.

Definition of ‘Volunteer’

A “volunteer” is anyone who, without compensation or expectation of compensation beyond reimbursement, performs a task at the direction of and on behalf of Team Greyhound. A “volunteer” must be officially accepted and enrolled by Team Greyhound prior to performance of the task. Under no circumstances shall volunteers be considered as “employees” of Team Greyhound .

“Mandatory” Service

Team Greyhound may consider as volunteers those participating in student community service activities, student intern projects, alternative sentencing or diversion programs, corporate volunteer programs, and other volunteer referral programs. In each of these cases, however, a written agreement must be in effect with the organization, school, or program from whom the special case volunteers originate and this agreement must identify responsibility for management and care of the volunteers. This agreement must be reached in writing before the volunteer begins an assignment, and it is the responsibility of the volunteer to secure this agreement with the appropriate organization.

Volunteers Under 18

We do occasionally permit children with parental consent between the ages of 14 and 17 to volunteer for certain activities.  If you are in this age group, please let a parent or guardian know you are interested in volunteering with this Program. We strongly suggest that you give them the URL of the Team Greyhound Volunteer Program so they can read through the materials themselves, and invite them to subscribe to our lists as well. We also suggest you update them on your activities with the Program when engaged in an assignment for us, and we will be happy to do the same, per their request. Your parents are invited to e-mail Team Greyhound with any questions or comments about our program.

Service at the Discretion of Team Greyhound

Team Greyhound  accepts the service of all volunteers with the understanding that such service is at the sole discretion of Team Greyhound. Volunteers agree that Team Greyhound may at any time, for whatever reason, decide to terminate the volunteer’s relationship with Team Greyhound.

The volunteer may at any time, for whatever reason, decide to sever the volunteer’s relationship with Team Greyhound. Notice of such a decision should be communicated as soon as possible to the volunteer¹s contact person.

Representing Team Greyhound

Volunteers are asked to not contact organizations or individuals on behalf of Team Greyhound unless they are given express written directions to do so by the Project Manager. Prior to any action or statement which might significantly affect or obligate Team Greyhound, volunteers should seek prior consultation and approval from appropriate staff. These actions may include, but are not limited to, public statements to the press, coalition or lobbying efforts with other organizations, or any agreements involving contractual or other financial obligations. Volunteers are authorized to act as representatives of Team Greyhound as specifically indicated within the descriptions of their assigned duties and only to the extent of such written specifications.

Team Greyhound takes a neutral stand on the greyhound racing industry. Volunteers agree to be unbiased and not engage in the conversation of racing politics.

Furthermore, your world facing persona, such as in social media networks, may be a direct reflection on our organization. As such, bullying or harassment of any kind will not be tolerated. Public remarks made, whether in person or online, with the intention of degrading or shaming someone will also not be tolerated.  This type of behavior is unacceptable and will result in dismissal of the volunteer.

Confidentiality

Volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information to which they are exposed while serving as a volunteer, whether this information involves a single staff, volunteer, client, or other person or involves overall Team Greyhound business. Failure to maintain confidentiality may result in termination of the volunteer’s relationship with Team Greyhound and other corrective action or remedies allowed by law.

Screening/Reference Checks

For some tasks, volunteers must submit proof of identity, samples of work or professional references. If such is required, it will be outlined in the task description.

Copyright/Ownership Issues

You hereby grants non-exclusive permission to Team Greyhound for use of any materials produced for Team Greyhound, including graphics materials, web page designs, narratives, research, compilations, instructional texts, etc., becomes the property of the Team Greyhound upon submission. Volunteers may receive credit on the Team Greyhound. Web site for these and other contributions.

Orientation

Volunteers are expected to follow all directions provided to them in online orientation, in-person orientation or received via e-mail. This includes, but is not limited to, subscribing to the volunteer list and following any reporting guidelines outlined in the orientation. By accepting assignments, the volunteer is agreeing to both the policies set forth in the Code of Conduct and other policies.

Contacting Other Volunteers

Occasionally, volunteers will need to contact other volunteers with regard to their activities with the Team Greyhound Volunteer Program. We expect all such communications among volunteers to follow general netiquette guidelines. Other than email addresses, the Team Greyhound Volunteer Program Manager will not share contact information about a volunteer with another volunteer without the express consent of all parties involved. We encourage volunteers to use common sense when communicating with other volunteers — or anyone — online. We suggest your following this rule: don’t reveal anything about yourself online to someone that you would not feel comfortable revealing to a stranger you met on the street.

Inappropriate Communications

If at any point you receive any e-mail that you feel is inappropriate, for any reason, and you believe you have received it in conjunction with your involvement with the Team Greyhound Volunteer Program, please forward the email and other details about the communication to the Team Greyhound Volunteer Program Manager.

Online Safety

The safety of our volunteers is important to us. To that end, Team Greyhound will not release a volunteer’s phone number, age or other personal information to anyone outside of our organization or to other volunteers without that volunteer’s written permission to do so except as may be required for the purpose of identification while processing an application. We may list volunteers who have completed assignments for us along with the city where they reside on a page on our Web site. We are happy to remove any or all of this information for a particular volunteer per that person’s request.

Anti-Virus Software

The nature of volunteering in today’s connected world means a lot of contact between computers — e-mails, attachments, transfers of files, etc. Because of this interaction, volunteers and organizations can be at risk for transmitting computer viruses between each other. All volunteers should have anti-virus software installed on any computer they use in conjunction with the Team Greyhound Volunteer Program, and we expect you to update this software regularly. Likewise, the Team Greyhound has anti-virus software on its computer systems, and updates this software regularly. Computer virus protection for your own computer is your responsibility. If you require additional resources for preventing and dealing with computer viruses please contact us.

Ending Your Volunteer Role

You can cease volunteering with Team Greyhound upon the completion of any volunteer assignment, or when you are not currently engaged in an assignment. You may stay subscribed to the e-mail lists as long as you wish, regardless of your volunteering status with the Team Greyhound Volunteer Program and as long as separation from the Program is amicable. Unsubscribing to the Team Greyhound Volunteer Program list, however, means you are no longer volunteering with our Program; if you unsubscribe, please send us an e-mail to let us know that you will no longer be volunteering with us and why.

Dismissal of a Volunteer

Volunteers who do not adhere to the rules and procedures of Team Greyhound or who fail to satisfactorily perform their volunteer assignment are subject to dismissal. No volunteer will be terminated until the volunteer has had an opportunity to discuss the reasons for possible dismissal with supervisory staff. Possible grounds for dismissal may include, but are not limited to, the following: gross misconduct or insubordination, theft of property or misuse of agency materials, abuse or mistreatment of clients, staff or other volunteers, failure to abide by agency policies and procedures, and failure to satisfactorily perform assigned duties.